Software for Event Planning Teams

Help Desk & Project Management App

Event planning and management involve coordinating and directing all aspects of an event from start-to-finish. How small teams plans and executes events is often different from larger event management firms. Event planners and managers must devise the event concept, promote the event, launch, and carry out responsibilities during the event. It is critical to remain organized at all times.

Event planning has its own set of challenges. This includes planning for the unexpected and having a contingency plan in place. OneDesk streamlines your planning process and gives you the tools to overcome potential hiccups, each step of the way.

Request for Proposal

The RFP enables event planners and managers to hire vendors and suppliers based on the event’s needs. The documents include the event details, service request types and the budget of the event.

OneDesk Automates your Processes

OneDesk enables you to create a template for your RFPs. By simply cloning the template each time, your team eliminates repetitive work. Deliver detailed RFPs to secure the best rates from your suppliers.

Supplier Management

Event management involves working with several suppliers at the same time. It is essential to respond to supplier questions or concerns to ensure everyone is on the same page.

OneDesk Improves Supplier Management

OneDesk’s helpdesk system enables your vendors and suppliers to submit ticket requests. Capture all the necessary information to resolve the issue right away. Create multiple ticket types for common supplier questions.

Event Timeline

The event timeline is a comprehensive, step-by-step plan for each aspect of the event. This includes the task breakdown of the event, the allocated time for each task and the person responsible for carrying out the tasks.

OneDesk Manages your Event Timeline

OneDesk’s Gantt chart helps you control each task to deliver a successful event. Link tasks to create task dependency, enabling your team to complete one task before starting the next. OneDesk calculates the critical path and provides you with the overall project length.

Event Budget

The event budget is a detailed forecast of expense and expected income from the event. It is essential to control the cost and revenue to measure the success of the event.

OneDesk Generates Powerful Report

Keep the budget on track by utilizing OneDesk’s powerful reporting capabilities. OneDesk enables you to create and automate custom reports, helping you track your expenses and resources.

Team Collaboration

Communication is an essential part of event planning. By connecting with multiple teams, vendors and the client, event planners can ensure that everyone is up to speed and stay on top of every update.

OneDesk Promotes Team Collaboration

OneDesk facilitates communication with teams and clients. Using OneDesk’s communication features, you can share files, delegate tasks and address any concerns on the go. Collaborate with team members to run events smoothly.

Team Workload

Managing workload allows team members to accomplish their tasks efficiently. A well-balanced workload helps the team to manage stress and deliver quality results.

OneDesk Balances your Workload

OneDesk’s Statusboard gives you visibility and control into what your team is doing. Drag and drop tasks to the appropriate team member to create a balanced workload.

OneDesk for Event Planning

OneDesk helps you plan every detail of your event. With the built-in contact management system system, you can store information about your vendors, supplier and customers, allowing you to stay connected with everyone involved. Making last minute changes has never been easier — OneDesk mobile app enables you to create tasks, reply to team members and customers allowing you to manage the unexpected.

Why OneDesk?

OneDesk is a combination of helpdesk and project management in one platform. OneDesk makes it easy for you to manage projects without the need to purchase, learn, integrate and switch between multiple applications. As an easily accessible online software, OneDesk allows you to make transitionary plans, set up task reminders, automate emails and receive updates anywhere.