Transcript:

In OneDesk, one of the views you can find in the left panel is the Gantt chart. Currently I’m looking at a single project level in my tasks application and I have the gantt view selected.

As you can see I’m looking at the different tasks in my project with these blue bars representing the planned schedule for those tasks. On the schedule you’ll see an outline in red that indicates the critical path. The critical path is the string of tasks that if you changed its length you’ll actually impact the projects overall duration. These tasks for example are not on the critical path. You’ll also see that the roll-up bars here which represent the sum of the tasks below them are shaded darker when there’s multiple tasks beneath them.

I can manipulate a lot of things in this Gantt chart as well. You can see some of these tasks are linked finish-to-start, but if I would like to link up the rest of these tasks, it’s very easy to do. Simply grab the ball at the end of the first task and drag it to the next set of tasks. The link is created, the project is automatically rescheduled and now you can see that all these tasks are on the critical path. If I’d like to remove a link, I simply double-,click it and remove the link and you can see it’s been rescheduled.

I can also manipulate the Gantt chart in other ways. For example, I can drag the end of the task to change its duration. Duration has changed and you can see everything’s been rescheduled and this is now the new critical path.

I can also move things around by dragging the entire bar. If I drag this out a day, you’ll see everything will be rearranged as well. What also happened when I dragged to move the bar is a date constraint was added. The rest of these tasks are unconstrained, also known as “as soon as possible”. Since I moved it, I’m saying I’d like this task to be scheduled on this date and that’s done by assigning a date constraint. In this case, the MSO or “must start on” constraint.

If you’d like to remove that constraint, you can open the task details and you can see this little lock represents there’s a constraint. I can open this pop up and remove constraint. The constraint goes back to as soon as possible. Here you can see all the different kinds of date constraints that you can set. Back here, when I close my details, you can see the constraint is removed and the task has been moved back to the beginning of the project start.

When there are no constraints on a task, the task will be automatically scheduled at project start. You can change the project, start in the project detail. Just double click on it and modify the schedule here.

When I add work to a task, for example, by adding a time sheet, let’s see what happens. Here, I’m going to add a time sheet for this particular task. I’m going to say I worked four hours on it and now it’s 50% complete. When I submit that time sheet, what happens is my actuals are updated and you can see them represented in green on the details here.

The actuals are also represented as a green bar in the Gantt chart. So here you can see that today I did some work on the task. You can also see that it’s 50% complete. I can actually modify the percent complete manually by dragging this bar around. This will change the percent complete on the task and in fact override the values calculated from the time sheets.

As you start to work on your tasks, these green bars will appear and you can track on your Gantt chart how well your actuals compared to your plan. Or in other words, how well reality is reflecting your project plans.

You can’t drag the green bars around. There are calculated from the date and times that you entered, usually from time sheets. What you can manipulate are the blue bars and the blue bars represent your plan. So you change your plan, you start executing your tasks, and you can see how reality reflects as compared to your plan.

That’s Gantt charts in OneDesk. Let us know if you have any questions. Thanks.